About the Role
Administrative Assistant with Multitasking Prowess
We're seeking a highly organized and efficient Administrative Assistant who thrives in a fast-paced environment. You'll wear two hats in this role, seamlessly managing inbound calls while tackling essential administrative tasks like invoicing and spreadsheet maintenance. If you're a Google Suite wizard, a multi-tasking master, and eager to learn new skills, we want to hear from you!
We're seeking a highly organized and efficient Administrative Assistant who thrives in a fast-paced environment. You'll wear two hats in this role, seamlessly managing inbound calls while tackling essential administrative tasks like invoicing and spreadsheet maintenance. If you're a Google Suite wizard, a multi-tasking master, and eager to learn new skills, we want to hear from you!
Responsibilities:
Phone Powerhouse:
Answer and direct incoming calls professionally and courteously.
Gather accurate information and route calls to appropriate team members.
Take messages and document key details of conversations.
Administrative Ace:
Generate and process invoices accurately and efficiently.
Create and maintain spreadsheets for data organization and analysis.
Prepare reports and presentations using Google Suite tools.
Manage calendars and schedule appointments for team members.
Handle travel arrangements and expense reports (if applicable).
Provide general office support, including filing, document management, and ordering supplies.
We offer:
A dynamic and supportive work environment.
Opportunities for professional growth and development.
Competitive compensation and benefits package.
Requirements
Qualifications:
Minimum 2 years experience as an Administrative Assistant or similar role.
Excellent communication and interpersonal skills, both written and verbal.
Proven ability to multitask effectively and prioritize tasks in a busy environment.
Strong organizational skills and attention to detail.
Proficiency in Google Suite tools (Docs, Sheets, Slides, Gmail, Calendar).
Willingness to learn new software and adapt to changing tasks.
Positive attitude and ability to work independently with minimal supervision.
Bonus points:
Experience with invoicing software or accounting systems.
Virtual Assistant experience.